Planning a birthday a party can be fun and exciting. The anticipation that the planner feels waiting for the reaction of the birthday person’s reaction brings as much, if not more joy, than the actual birthday person’s acknowledgement of the party. When planning a party there are many important details to be remembered: theme, location, guest list, decorations, and menu. Organization is a major in key for things to run smoothly. As the party planner you should begin by writing out a to-do list, guest being the first priority.
When choosing a guest list it is crucial to invite only those who you are sure the birthday fellow will enjoy. By inviting people whose company is unwanted drama is likely to follow. Also keep in mind that you can never invite to many people, because more than likely half will not show up and those who do just might bring a friend along. Therefore you are likely to only have seventy-five percent of people show.
Next it’s time to decide on the date, place, and time of the party. Most parties take place on the weekends for the convenience of working class; however, if permitted you can have a party scheduled during the week. Be sure that the party does not conflict with the birthday person’s schedule, because they have priority. After all what’s a birthday party without it being somebody’s birthday? Once you have picked a date and time check to make sure your location will be available. Try choosing a place that you know your guest of honor will love, such as a favorite park or familiar hang out spot or even a place that has special sentimental value for the person. After you have confirmed that the date, place, and time are all available it is time to choose a theme.
The theme is where you get ideas for your decorations, invitations, and even games. The theme is especially crucial when sending out invitations. Depending on what the invitation says it can tell your guest what type of party to expect i.e. water party, skate, costume, etc. So you want to be sure that both your theme and invitation match up. This also helps make planning and preparations simpler, because the choices are narrowed down. When choosing a theme be sure it is age appropriate and one that everyone will feel neutral about. Once chosen buy decorations to match.
After choosing a theme it will be time to decide on a menu, which should be the easiest part of all. Finger foods are always a great route to go, because they are simple and you have a wide range to pick from. Many grocery stores have delis that will cater. However if budget is an issue you can prepare simple platters such as fruit plates, sandwich trays, cheese and cracker trays, and vegetable trays. If you’re throwing a party for a younger age group chips and hot dogs are always a winner. This is also the time to order the cake. The cake should match the theme or be a symbol of the birthday person’s favorite character or hobby. Also you should provide a variety of decaffeinated and caffeinated drinks, water, juice, and alcohol if age appropriate.
To ensure your guests will have a jolly time have great entertainment planned. DJ’s are generally a great choice, but they can be costly. DJ’s allow your guests and guest of honor to show off their latest move and enjoy their favorite songs. If you need entertainment that fits your budget better try planning games such as, pin the tale on the donkey, cake walk, horse shoes, dominoes, spades, and piñata. When choosing games your options are basically endless so long as they are age appropriate and fit your budget. So use your imagination and be creative, also improvise whenever needed.
Finally send out your invites be sure to include an r.s.v.p with a deadline. Make sure the deadline is at least a week before the party. This will allow you time to make changes if necessary. Include an end note informing your guest that food and drinks will be provided, however a light meal before hand is encouraged. Once your r.s.v.p. deadline has come you can decide if you need to order more or less food and party favors.
Planning a birthday party is simple it just requires time and dedication. Not only are they simple, but they can be quite inexpensive so long as you budget properly. If you follow these steps your planning will go stress and hassle free. And as you run over a few last minute details and await the arrival of guest, relax and breathe; your party will have a great turn out and be the talk of the town.
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